How to Choose the Right Tent Size
Trying to decide on what the right size tent is for your event? While many tents may promise to fit a certain number of people, there are a lot of factors that go into finding the right size tent. The last thing anyone wants to do is rent a tent that is too small or crowded for their event.
Below is a simple formula designed to help you find the right tent size.
Event Type and Seating Arrangements
The first thing you’ll need to figure out is your seating arrangement. Depending on what type of event you are throwing, your seating arrangement will determine how much square feet you require per person and what tent size you’ll require.
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- 25 Guests: 10x10
- 50 Guests: 10x15
- 75-100 Guests: 10x30
- 150-200 Guests: 20x30
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- 25 Guests: 10x15
- 50 Guests: 10x30
- 75-100 Guests: 20x30
- 150-200 Guests: 20x60 or 30x40
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- 25 Guests: 10x20
- 50 Guests: 20x20
- 75-100 Guests: 20x40
- 150-200 Guests: 20x80 or 40x40
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- 25 Guests: 10x30
- 50 Guests: 20x30
- 75-100 Guests: 30x40
- 150-200 Guests: 20x120 or 40x60
Multiplying by Guest Count
Once you have your seating arrangement finalized, you’ll need to multiply the numbers above by the amount of guests you expect. For example, an outdoor wedding with 100 guests seated at round tables would require about 1200 square feet, just for dining (100 guests x 12 Feet per Guest).
Adding Up Extras and Amenities
Of course, this calculation does not factor in other amenities that may require space under a tent, such as food tables, dance floors, or even the sweetheart table, which might be separate from other guests.
- Vendor tables
- Sweetheart tables
- Gift welcome tables
- Dance floor
- Room to mingle
- Lounge Areas
- Yard Games
Some amenities, such as having corn hole boards at your wedding, doesn’t necessarily require tent covering, especially if you luck out on weather. However, the ideal tent size will be one that covers every inch of your event without having to risk the outdoors.
Now that you have a good understanding of how big of a tent you need for your event, you can start planning. Many of our tent options, such as our marquee tents, can be equipped with gutters and sidewalls to extend their length to cover any event.
Call us at 272-228-0720 or click the link below if you are ready to book your tent or need additional assistance!
Tips for Decorating a Wedding or Event Table
Decorating your tables for a wedding, shower, graduation, or birthday is one of the most exciting parts of event planning. Your event tables say as much about you as it does about the event itself. Show off your true colors and use our helpful tips to build your own aesthetic using 11:11 Event Rentals.
Set Your Budget
Aside from tableware, decorating a wedding or event table does not have to be a big expensive job. The mistake most people make is they buy the materials themselves, only using them once and either throwing them out or attempting to sell them for pennies on the dollar.
Our tableware and decor items are priced affordably to save you money and still allow you to create your dream aesthetic. Keep in mind that you will need to budget for these basic essentials:
- Plates: Dinner plates are standard, but you may also include salad plates, soup bowls, ramekins, and other assorted plates.
- Drinking cups: Our assorted, colorful goblets keep things classy while also adding a fun pop of color. Of course, you may find it necessary to rent out drinking glasses, champagne flutes, tea cups, or more, depending on your event.
- Silverware: Having real, weighted flatware, whether it’s plain stainless steel, chateau, or shell, may not seem like a big deal, but people will notice if they’re trying to cut into meat with a cheap knife.
- Centerpieces: These really make your tables stand out more than anything. Timeless classics like candles, candelabras, and vases provide that elegance and sophistication you desire.
- Flowers: Any event can benefit from flowers and they are basically essential at weddings. Thankfully, we have helpful tips below!
Once you have a budget in mind, you can decide on areas where you can save money via your rental company, any purchases you make, or even DIY-ing a few items.
Set Your Theme
Most events have a theme, whether you’re hosting a boho beach wedding or a small and intimate backyard party. The theme of the event will dictate what centerpieces and tablescapes you use to decorate and your subsequent color scheme.
Choose Your Colors
Now comes the fun part…colors! You’ll most likely start with linens, but here is where you can really set your party apart.
For those with traditional tastes, white linens, clear glasses, mossy vines, and clear vases filled with dark or pastel-colored flowers make for an easy and ideal setup. However, for the eclectic designer, pairing colorful glasses, vases, and mason jars with dark woods and brass fixtures, such as candelabras, transforms a traditional party into something unique.
Deciding on Flowers
While many people are quick to budget on items, such as flatware or centerpieces, flowers are one area where you can save money without noticeable effects. We do recommend working with a qualified florist who can see your vision through, but there are areas where you can save money.
Fake vines made with moss or eucalyptus offer the same effect as a classy table runner. Many brides also tend to DIY their flower arrangements for centerpieces, using flowers from their own gardens, their local florist, or even the grocery store to create a stunning visual.
Style with Personal Effects
Custom table number cards, pictures of the bride and groom, and even holiday-themed details, such as pumpkins, add a whole other layer of customization to any table decor.
Work with us to come up with a vision for your decor and tables and we will help you achieve your vision with our affordable rentals and any tips we can provide!
How to Plan a Backyard Wedding on a Budget
Any newly-engaged couple can relate to the stress of trying to plan a dream wedding without breaking the bank. From securing a venue to finding the right caterer, DJ, and other necessary vendors, the expenses can quickly add up and drain your bank account before the big day even arrives!
Backyard weddings have become more popular than ever in the last few years, especially after the pandemic forced many couples to either cancel or downsize their weddings. One of the biggest perks of having a backyard wedding is the significant amount of money you’ll end up saving by not having to shell out your life’s savings on a pricey venue. Keep reading for our how-to guide for planning your dream backyard wedding on a budget!
Choose the Right Time of Year
Living in the Northeast, the warmest months are typically during the late Spring and Summer. When it comes to planning a backyard wedding, you’ll want to make sure you’re considering what kind of weather you can expect to have on your desired date. While April tends to be a rainy month, May and June are typically warmer and sunnier. However, you’ll want to make sure it’s not too sunny or hot on your big day- you don’t want your guests sweating through their dress clothes!
Consider the Size of Your Guest List
Downsizing your guest list can be beneficial for two reasons- inviting fewer people means your guests will have more room to move around and won’t feel cramped, and you’ll also save money on catering and table and chair rentals with a smaller guest list. Backyard weddings typically have a more intimate feel anyway, so don’t be afraid to limit your guest list to close family and friends only.
Save Money on Photography
Hiring a wedding photographer can be one of the most expensive purchases when planning a wedding. After all, you’ll be looking at these photos for years to come, and you want to make sure your special day is captured beautifully. To cut costs, ask around and see if you have any friends or family members who would be willing to take photos during the ceremony and reception for a small fee. If you’d rather hire someone with a little more experience, look into wedding photographers who are just getting their start and aren’t charging as much as some of the more in-demand photographers in your area. A fun trend many couples are incorporating into their weddings is setting out a few disposable cameras and encouraging guests to snap candid photos throughout the night!
Get Creative with Decor
Planning a backyard wedding on a budget sometimes means getting creative with things like decor and tablescapes. When it comes to styling your wedding, it is typically wise to rent rather than buy decor you’ll only use once. Things like glassware, centerpieces, and random decor pieces aren’t good investments unless you plan on using them several more times, which is why renting these items will give you more bang for your buck and help you achieve the aesthetic you’re going for.
Make Your Own Playlist
While hiring a professional DJ may seem like something you have to invest in, many couples are choosing to create their own playlists to stay within their budget. Making your own playlist allows you to have total creative freedom without worrying about songs you hate being played throughout the night. Another perk of creating your playlist is that you’ll have control over the volume of the music, so you won’t have to worry about receiving noise complaints from your neighbors!
Opt for Affordable Catering
Catering is often one of the biggest expenses when planning a wedding, but it doesn’t have to be. Instead of choosing the most in-demand and pricey caterer in town, think outside the box and reach out to restaurants you wouldn’t normally think of. Local barbecue places and smaller family-owned restaurants often offer more affordable packages than a bigger, fancier catering company. Pro tip: offering to pick up the food yourself instead of having it delivered will usually save you some money.
Planning your backyard wedding doesn’t have to cost you an arm and a leg. Reach out to us and let us help you plan the wedding of your dreams!